Episodes

In this episode, we’re discussing the mental preparation required to work with a virtual assistant. It’s not just delegating tasks! There’s also a mindset shift that happens when you go from solo to team thinking. We'll discuss what questions to ask yourself, how to deal with feelings of overwhelm, and how a VA can help you get out of your own way. Have any questions? Email us at heyvapodcast@gmail.com, join our Facebook group Find, Hire and Work with a Virtual Assistant (VA): https://www.fac...

In this episode, we’re diving into the world of technology, a topic we’ve touched on in previous episodes but never fully explored. When working with a virtual assistant, technology can feel overwhelming and confusing for many entrepreneurs. But it doesn’t have to be! Whether you’re just starting out or looking to streamline your processes, this episode breaks down the key technology, programs, and definitions you need to know. We'll discuss how to gradually add the tech tools that make sense f...

In past episodes, we’ve discussed the different kinds of support. In this episode, we’re focusing on the pros and cons of the different types of virtual assistant businesses: solopreneurs, teams, agencies, and online business managers (OBM). A quick note…new episodes will resume on January 10. Happy Holidays and Happy New Year! Have a question? Email us at heyvapodcast@gmail.com, join our Facebook group Find, Hire and Work with a Virtual Assistant (VA): https://www.facebook.com/groups/findavi...

You’ve done all the hard work of figuring out what kind of virtual assistant you’re looking for and you have your plan in place, now you just have to find someone! Finding a VA is not as hard as it seems. There are virtual assistants everywhere and you likely know one or know someone who does. In this episode, we discuss where to find a virtual assistant. Click here for our resources page with links to the options we share in this episode (or use the link in our Linktree below) Have a question...

Preparation goes a long way in setting up a good foundation for working with a virtual assistant. Communication, leveraging technology, batching work, limiting communication platforms, document workflows, and so many more factors are at play when it comes to saving money. In this episode, we discuss ways to save time and money when working with your VA. Have a question? Email us at heyvapodcast@gmail.com, join our Facebook group Find, Hire and Work with a Virtual Assistant (VA): https://www.f...

A VA was never meant to be a low-cost alternative to hiring an employee, but many clients believe they will save money by going with a VA versus an employee. There are some instances where a VA is not the right solution for a business. In this episode, we discuss the signs that you may NOT be ready for a VA and situations where a VA is not the best solution. Have a question? Email us at heyvapodcast@gmail.com, join our Facebook group Find, Hire and Work with a Virtual Assistant (VA): https://...

Virtual Assistants come with a whole range of skills, some are easy to share on their services page while others are not quantifiable as VA work. Some examples we share are brainstorming, coaching, reiki, or tarot reading. This episode discusses the hidden skills a VA can bring to the VA/Client relationship beyond the traditional handoff tasks. Have a question? Email us at heyvapodcast@gmail.com, join our Facebook group Find, Hire and Work with a Virtual Assistant (VA): https://www.facebook.c...

We’re back and so happy you’ve returned for Season Two! VAs learn something new every day and for every client. They may not always update their services page or share all the new skills they have learned. In this episode, we discuss how important it is to ask during the interview process or, if you’re already working with a VA if they are interested in taking on or learning new skills for you. Have a question? Email us at heyvapodcast@gmail.com, join our Facebook group Find, Hire and Work w...

You found a VA. Yay!! Now what? Getting started is the fun part but it can be a little overwhelming. Most of the time, a VA will let the client lead the onboarding process. The client brings the WHAT and the VA is the resource for the HOW. This getting started call is usually logistical, so what do you need to consider? In this episode, we discuss the onboarding process. We’ll tell you what’s important to think about and have ready. Reminder: This is the last episode of Season 1, but we will b...

The interview process looks different for everyone but it’s an important first step in the hiring process. Once you know the qualities you’re looking for in a VA, it’s helpful to craft questions to ask during the interview process. Take your time with this process and interview with more than one VA. In this episode, we discuss the interview process and what’s important to know and look for. Reminder: We are wrapping up Season 1 with our next episode. Make sure you subscribe to receive notific...

Finding the right fit for your business is a lot like dating. You wouldn’t marry someone based solely on their online profile. You’d want to get to know the person behind it. The same is true when looking for a VA. In this episode, we discuss what qualities are important to consider beyond your task list. Have a question? Email us at heyvapodcast@gmail.com, join our Facebook group Find, Hire and Work with a Virtual Assistant (VA): https://www.facebook.com/groups/findavirtualassistant or find ...

Many business owners feel like they need to hire a low-cost VA to complete the number of hours they feel is necessary for all of their tasks. That’s not always the case or the best approach. When it comes to your budget, let it guide you but don’t let rule you. In this episode, we discuss how to figure out what you can comfortably afford and how to find the best solution for your money. Some resources we offered were Rachael’s Budget Worksheet and Bree’s Way to Save Money handout. You'll find ...

For many business owners, the first thing that stresses them out is determining what they need help with. Fear and perfectionism can play a big part in holding onto tasks that could be handed off. A VA can help with building trust, starting with easier to release tasks, or being the starting point. In this episode we discuss how to figure out what to hand off and how we guide potential clients that come to us. Have a question? Email us at heyvapodcast@gmail.com, join our Facebook group Find, ...

The term Overseas VA can mean many things from outsourcing, Agency task doers, and low cost. That’s not necessarily bad depending on what you’re looking for in your support. In this episode we discuss the pros and cons of Overseas VAs and what clients should consider. Have a question? Email us at heyvapodcast@gmail.com, join our Facebook group Find, Hire and Work with a Virtual Assistant (VA): https://www.facebook.com/groups/findavirtualassistant or find our contact details here: https://lin...

VAs offer a wide range of services and are highly skilled. They provide administrative, technical, operations, and sometimes, personal support in a broad way. They may have specialized skills but they are not professional in those areas. In this episode, we discuss the different kinds of support types that often get confused with virtual assistants and how to tell what kind of assistant you need. Have a question? Email us at heyvapodcast@gmail.com, join our Facebook group Find, Hire and Work ...

In recent years, the virtual assistant industry has boomed and the term VA is used interchangeably for all kinds of assistants who work virtually. From the AI customer service chat bot on websites to highly specialized Executive level assistants. In this episode, we share our definitions of virtual assistants and the rules and laws that govern this type of administrative support. Virtual Assistants operate within a business-to-business framework, rather than as employees. Have a question? Ema...

It’s common for overwhelmed business owners to hesitate before making the decision to hire a virtual assistant. Often asking the question, “How do I know if I’m ready?” In this episode, we share our unique perspectives and advice about starting the journey. We all offer a 30-minute call to address any fears or concerns you may have around getting started. Have a question? Email us at heyvapodcast@gmail.com, join our Facebook group Find, Hire and Work with a Virtual Assistant (VA): https://www...

In this episode, we’re introducing ourselves. Meet the cast: Rachael Davila- host from San Diego, CA Extra Hands! Virtual Assistance - www.extrahandsva.com LeAnn Erimli- Technical VA from San Diego, CA Handling Business - www.handlingbusiness.com Bree BV- VA Agency owner from Edmonton, Alberta Canada Bee Vee Professional Services - https://beeveepro.com/ Sydney Hubbard - Newbie VA from Berkeley, CA Sydney Hubbard Virtual Assistant - http://sydneyrhubbard.com/ Have a question, email us at h...

Many times overwhelmed entrepreneurs are told to “hire a virtual assistant” but not how to do it or what to look for. The term Virtual Assistant (VA) is not a one-size-fits-all. When clients hire someone without knowing all the facts it can result in bad experiences or worse the entrepreneur walking away from much-needed support. Hosted by Rachael Davila with Extra Hands! Virtual Assistance. She brings 18+ years of administrative and business owner experience to the mic, along with a cast of vi...